A minimum of 5 rooms must be booked with the promotional code in order to receive the GroupEase^® promotional code discount and hotel inclusions (unless otherwise noted by the hotel above). If the minimum number of rooms are not booked with the promotional code within the booking window, the discount will be removed for all reservations and collecting any remaining reservation balance(s) will be the responsibility of the travel agent.

 

The GroupEase program is intended for friends and family who know one another and have 3+ nights in common with the remainder of their group. The hotel reserves the right to audit groups before or during travel in order to verify the passengers are travelling together.

 

The GroupEase program is available for groups with the intent to travel for social/leisure or wedding purposes only. Groups of any meeting, incentive, corporate, or event nature must be reserved through the Contracted Groups program.

 

Only paid and travelled bookings may count towards your group for discount, comp, and concession-purposes. No shows and cancelled bookings do not count, even if paid in full.

 

Use of the promotional code does not guarantee rate parity or lock in inventory for the group. All new reservations are subject to current rates and availability.

 

The GroupEase^® program does not have blackout dates on promotional code discounts, however, hotels reserve the right to have blackout dates for their group inclusions.

 

Promotional codes can only be used for the requested group. Any other use of the promotional code is prohibited and may cause the promotional code to be null and void on all reservations. All discounted amounts would then be collected on reservations made using the promotional code.

 

Group inclusions such as complimentary passengers and/or rooms and other group amenities are only available through GroupEase^® Bonus Hotels.

 

GroupEase^® inclusions and discounts can change at any time. A promotional code is not a contract in the traditional sense.

 

Promotional codes are limited to one hotel preference, unless combinability with other hotels is otherwise noted within the Bonus Hotel Offers grid. All group inclusions will be based on where the majority of reservations are made.

 

All complimentary credits are assessed approximately 3-4 weeks post travel and paid via refund. The booking agent will be responsible for identifying the reservation(s) and the last 4-digits of the original card(s) used in order to complete the refund process. Complimentary credits will be subject to a 10% SYOC fee if refunded as agency commission. Checks may also have an additional processing fee.

 

Any applicable group inclusions must adhere to the conditions set by the hotel such as minimum passenger requirements, valid booking/travel dates, etc. and are subject to the hotel’s discretion. The hotel reserves the right to modify or cancel group inclusions at any time.

 

Hotel complimentary credits are based on the lowest valued room unless otherwise noted in the group inclusions. Hotel complimentary credits are determined by the hotel and ALG Vacations^® does not have control over the hotel complimentary value. Only reservations booked through eligible ALG Vacation brands will count toward eligibility.

 

Earn one (1) complimentary Exclusive Nonstop Vacation Flight seat credit for every twenty (20) passengers booked. Each Air Credit equals a value of $400.00 and will be added to the total group complimentary credit earned with the hotel. Valid on all Exclusive Nonstop Vacation Flight origins and can combine multiple origins to reach total. Travel Agent is responsible for advising if group will be eligible for this credit prior to group departing for travel.

 

Any "Mystery Deal" hotel or hotel selections where the hotel choice is made for the client a week prior to departure are not eligible for GroupEase^® promotional codes.

 

Only one (1) promotional code can be used for a reservation. Clients are encouraged to use the greater discount at time of booking. A reservation may still be eligible for the GroupEase^® inclusions at Bonus Hotels (if applicable), however, the booking agent assumes responsibility to contact the GroupEase^® team with the promotional code as well as all reservations made without the code applied no later than the last day of the code's booking window to ensure all of the group's bookings are reported to the hotel.

 

All reservations may participate in our Price Match Program; however, any booking that is price matched will not be eligible for an additional GroupEase^® promotional code discount. Price Matched reservations can still be eligible for group inclusions at Bonus Hotels (if applicable), however, the booking agent assumes responsibility to contact the GroupEase^® team with the promotional code as well as all reservations made no later than the last day of the code’s booking window to ensure all of the group’s bookings are reported to the hotel.

 

All clients booked under the GroupEase^® program are still eligible to purchase Travel Protection Plus.

 

Any special group requests and wedding packages need to be coordinated directly with the hotel and are not automatically included with groups booked via GroupEase^®.

 

Any group exceeding the hotel's outlined comp offering and/or size maximum may be disqualified from the GroupEase^® program and required to transition to a Contracted group. In this event, all existing and new bookings will be subject to contracted rates, policies, terms & conditions. It is the travel agent's responsibility to notify us prior to any group exceeding the allotted offerings/size.

 

Contracted and GroupEase^® programs cannot be combined within a group of clients traveling for the same purpose. If both programs are present within the same group, it will be at the discretion of the hotel which program is honored.

 

All reservations must be made through the same travel agency and a participating ALG Vacations brand(s). Client-direct reservations and/or reservations from another agency cannot be combined within the FIT group.

 

Use of the GroupEase^® promotional code constitutes agreement with all the terms and restrictions stated above as well as all standard payment, cancel fees, and change fees made at the time of the reservation. ALG Vacations reserves the right to cancel the GroupEase^® promotion without prior notice.

 

All reservations must be made through the same travel agency and a participating ALG Vacation brand(s). Client-direct reservations and/or reservations from another agency cannot be combined within the FIT group.

 

Current GroupEase^® Cutoff Dates/Reporting Deadlines (subject to change at any time)

• For all properties, codes are closed 30 days prior to the groups low departure date (35 days prior to the group's departure date).